SOSP 2013 will be held at Nemacolin Woodlands Resort in Southwest Pennsylvania, near Pittsburgh.
Note: Please keep in mind when arranging your trip, particularly if you are attending workshops, that Daylight Saving Time ends in the US on Saturday night Nov. 2 (technically, Sunday morning Nov. 3 at 2am).
Nemacolin is located about 75 miles from Pittsburgh, in the Laurel Highlands area of Southwestern Pennsylvania.
ACM will handle Visa Support Letters directly. Their instructions are as follows:
The Association for Computing Machinery does not issue formal invitation letters for visas to attend ACM sponsored conferences. We can however issue a visa support letter. For visa support letters, please send all requests to the Office of SIG Services, firstname.lastname@example.org, with the following information:
Please note visa support letters are issued via email by PDF and the original is mailed to your current postal address.
- Your name as it appears on your passport
- Current postal mailing address
- The name of the conference you wish to attend
- Your Registration Confirmation Number
- If you have any papers accepted for the conference, please provide the title and indicate whether you are the 'sole author' or a 'co- author'
Update We are sold out of rooms at Nemacolin Woodlands. There are no single rooms or spaces in shared rooms remianing. All of the Luxury Homes have been sold. Please book a room in the overflow hotel (see below).
Rooms at Nemacolin Woodlands: Nemacolin provides a variety of accomdation types from luxury rooms and suites to town houses and individual houses on the property (please see Nemacolin Accomodations for details). We have blocked all available rooms for the duration of the conference, at the following special rates (nightly rate, includes resort fee, but not 9% tax):
|Falling Rock (1 or 2 beds):||$239|
|Chateau (1 or 2 beds):||$179|
|Lodge (1 or 2 beds):||$139|
|Town Houses (3 beds):||$139|
We plan to accommodate most of the attendees at one of the Nemacolin properties. When those rooms fill up, we will make off-site overflow hotels available. We recommend that you register early.
Note To more effectively manage the room blocks, and to enable the largest number of attendees to stay at the conference hotel, all of the Nemacolin rooms must be booked as part of the registration process. Please be aware, however, that the conference registration fee does not cover the hotel (as was the practice for SOSPs some years ago). You will have to present a credit card at checkin time and pay at checkout.
To this end, we are reserving room types with more than one bed for students (and other attendees who are willing to share a room). As a condition of the reduced student registration fee, students will be required to share rooms unless they apply for and are granted an exemption code. If you are a student and have any mitigating conditions or requirements that will prevent you from sharing a room, please email email@example.com to apply for an exemption. If approved, you will receive an access code to enter on the registration page. You will not be able to complete the registration as a student requesting a single room without a valid code.
The registration form will ask for checkin and checkout dates and room preferences. If you are sharing and know who you would like to room with, please enter the name and email address of your desired roommate(s) in the optional fields. Room sharing assignments will be based first on mutally selected roommates, and only then on dates needed and room preferences. So if you and roommate(s) that you specified do not have consistent preferences or dates, you may not get your preferred room type, and may have to cover the cost of the entire room on nights they are not checked in. Please coordinate with you desired roommates to avoid any surprises.
Luxury Homes at Nemacolin Woodlands: There are also 4 houses available for larger groups on property (nightly rate, includes resort fees, but not 9% tax):
|Arden Estates (8 beds + 2 sleeper sofas):||$377|
|Garshak Treehouse (6 beds):||$278|
|Cottage at Grouse Glen (4 beds):||$199|
|Walden Pond (4 beds + 1 sleeper sofa):||$199|
If you are interested in booking one of the houses for your group, please contact us (firstname.lastname@example.org) to make arrangements. Attendees who are staying at a house should specify that they do not need accomodations when they register. To maximize the number of people housed on site, please make sure you have enough people in your group to use all of the beds; otherwise, we may need to assign additional guests to avoid wasting space.
The luxury homes will be assigned on a first come, first served basis. Please note that Grouse Glen and Walden Pond do not have Internet access.
Overflow Hotel: We have reserved a block of rooms at The Summit Inn Resort at 101 Skyline Drive, Farmington, PA 15437, a few miles from Nemacolin Woodlands. The nightly rates are as follows (does not include 9% tax):
|Summit Inn Single (1-2 guests):||$185 (Friday/Saturday)|
|$150 (other nights)|
|Summit Inn Double (1-2 guests):||$185 (Friday/Saturday)|
|$150 (other nights)|
To book a room at the Summit Inn, please call their reservations desk at 1-800-433-8594, and mention that you are with the SOSP conference. Because of the room block, you must call to book a room, and cannot use their web reservation system. The room block expires on Sept. 20, when any remaining rooms will be released to the public. If you book a room at The Summit Inn, please select "I don't need a room" when you register.
We plan to arrange transportation between the Summit Inn and Nemacolin. Additionally, the shuttles to and from PIT Airport and CMU will make a stop at the Summit Inn. For more information about The Summit Inn accomodations, please see here.
We have scheduled some free time right after lunch on Tuesday (Nov. 5) for conference attendees to enjoy some of the activities that Nemacolin and the surrounding areas have to offer. We hope that it will also give attendees additional time to socialize and, weather permitting, spend some time outdoors. Here are some activities you may wish to consider.